Moving to a new office takes about the same amount of time as relocating to a new house. You have a lot of huge, heavy furniture, electronics that are tough to pack, and knick-knacks that take up a lot of room. One recurring issue is that most scenarios do not allow for much time. It’s a significant shift that demands careful planning.
When moving to a new office, get the correct kind of packing supplies first. After that, gather all of your documentation and save it in one location. You can donate items to your new building that you no longer need. Then, clearly label all of the boxes.
So, to assist you, we’ve put together a checklist of items to keep in mind when packing for a new office.
How Should I Pack When Relocating To A New Office?
Here’s a checklist to help you figure out “how” to pack correctly. Packing may appear to be straightforward, but it can be challenging, especially when dealing with fragile items. Check out these packing suggestions for moving to a new office.
Tip #1 – Plan early
If you don’t plan ahead of time, you may find yourself scrambling at the last minute. Nobody likes to be stuck in the office late at night putting staplers into boxes or figuring out how to transfer a dozen huge printers.
When you arrive at your new office location, make a plan for where your belongings will go and prepare everything for moving day. Using a blueprint, plan out the arrangement of your office and social areas, as well as any additional requirements you may have. Also, remember to budget for your move; understanding how much money you have is critical.
Tip #2 – Prepare the correct type of boxes
Pack heavy objects in compact boxes while moving. Large boxes stuffed with heavy objects can be difficult to manage even for a professional office relocation company in Santa Cruz. They not only make the job more difficult, but they also have a higher risk of breaking.
Tip #3 – Make a moving folder
Begin by putting all of your new addresses, rental or purchase papers, moving contracts, and other documents in a single folder. Consider a paper copy rather than a digital copy if your computer or phone batteries die during the relocation. Then, if any concerns occur during the planning phase or the transfer itself, you’ll have the answer – as well as records of agreements, payments, and more – on hand.
Tip #4 – Keep office documents and paperwork in one box
Sort your documentations into three categories: pack, shred, and recycle to avoid doing things that make no sense. You’ll most likely come across numerous old and useless documents when going through your materials; don’t waste time packaging and transferring them.
Destroy all unnecessary private information documents and recycle the remainder. When you’ve completed packing a box with important documents, tape the lid shut and write a brief description of what’s inside on the label. Also, label those boxes with HOME OFFICE so you’ll know where to store them once you’ve settled in.
Tip #5 – Label boxes diligently
Label each box with a location and a number for maximum efficiency. You should also keep a spreadsheet that details each box number and the contents inside of it. It will take a little more effort, but it will save you a lot of time when you’re settling into your new area and will be accessible to everyone.
We’ve prepared 10 steps on packing when relocating to a new office.
Conclusion
Moving to a new office is stressful for everyone involved, including your staff. It’s a lot of work to move to a new office, but you’re probably doing it for a good cause. Plan ahead of time to avoid to-dos falling through the cracks, know what to pack first, and hire your relocation manager as soon as possible.
If you have other moving concerns, you can always come back to our page for more tips. We’re always ready to lend a hand and help you out in your moving endeavors.
831 Movers
(831) 212-3330
2234 Thomas Ave, Santa Cruz, CA 95062, USA
